Job Type: Full-time, on-site
Location: Tribal EcoRestoration Alliance - Lakeport, California
Salary: $90,000-$100,000/year
Application Deadline: December 15, 2025
Description:
Lead TERA in building administrative, financial, and operational processes and systems that will provide a solid foundation for its growth and longevity.
An experienced supervisor and manager, the Administrative Director provides collaborative, high-level leadership in business operations, including finance and grant management, human resources, IT, and facilities/office management. This position leads TERA to build administrative systems and operational processes that provide a solid foundation for its growth and longevity. Working in close tandem with the Executive Director (ED) and TERA staff, this position requires deep collaboration, interdisciplinary workflows, and strong attention to detail. Someone successful in this role will understand the structure and cadences of TERA’s overall grant portfolio, and oversee the flow of resources that help enable TERA’s programmatic and stewardship work.
Duties and Responsibilities:
Leadership
Provide collaborative, transparent, and supportive financial and operational leadership to TERA’s program and partnership managers, ensuring compliance with all contractual, fiscal, and reporting requirements.
Design, implement, and train staff on efficient, user-friendly operational systems that strengthen coordination, accountability, and overall team effectiveness.
Oversee TERA's internal operational and financial systems, and develop policies and procedures to ensure long-term organizational viability and health.
Financial management
Oversee the overall business functions of the organization.
Supervise Finance Manager, and oversee development of the Finance team as it grows.
Work with ED, Finance Manager and grant managers to lead development of annual budget; monitor and research monthly and quarterly variances, and coordinate plans of correction.
Oversee management of large-scale billable grants and develop strategies for effective spend down.
Ensure federal compliance with all federally funded projects.
Develop and implement practices to oversee grant expenditures at sub-award partner organizations and ensure compliance with Federal and State regulations.
Develop and implement new financial policies and procedures as required to maintain adequate internal controls.
Perform other financial accounting duties as assigned by the Executive Director.
Communicate with grantors as needed and implement necessary budget amendments.
Human resource management
Oversee HR staff to build a healthy organizational culture, support smooth operations, build staff capacity, and ensure labor compliance.
Supervise HR Coordinator and any additional HR staff.
Oversee and ensure HR compliance, including management of HRIS systems. Collaborate on developing HR policies, culture-building strategies, and support implementation of both into staff operations.
Work with HR to build a comprehensive and competitive benefits program for all employees and maintain an attractive workplace to retain high quality employees.
Facilities and office management
Supervise Facilities Manager and overall maintenance of TERA facilities and offices.
Provide affordable enhancements to TERA’s information systems to improve the organization’s productivity, effectiveness, and security.
Oversee the functionality, maintenance, and upgrading of office equipment. Coordinate all requests for office and equipment maintenance and repairs.
Oversee IT needs for the organization with support from the Operations Coordinator, including hardware and software acquisition; contract with support as needed.
Ensure the safe-guarding of information systems through access controls, password protection, and reliable data back-up plans.
Manage subscriptions to administrative softwares and accounts monthly and annually such as DocuSign, Zoom, Google Workspace, and others.
Business management
Acquire and manage general organizational insurance policies including general liability, Directors & Officers Insurance, Worker’s Comp, and other policies as needed.
Manage, draft, execute and maintain contracts, including creating maximum revenue opportunities for TERA to sustain its mission, and ensure TERA compliance with contract language.
Develop and implement policies to ensure TERA compliance with federal and state funding requirements.
Qualities and Qualifications:
All members of the TERA team are expected to embody the following qualities:
Cultural competency, humility, self-awareness, and willingness to learn.
Ability to listen well and give and receive direct, honest, and constructive feedback.
Positive attitude, able to work independently and contribute to a high-functioning, collaborative team environment.
Strong work ethic, reliability, accountability, and commitment to excellence.
Flexibility, adaptability, and capacity to work in a fluid and often fast-paced work environment.
Commitment to follow and enforce all TERA policies, maintain professionalism, and represent the work of TERA and Tribal communities with dignity and integrity at all times.
In addition, the following are required minimum qualifications for this position:
Bachelor’s Degree in Accounting, Business, Finance, or a related field.
5+ years work experience in nonprofit operations and federal/state grant management.
5+ years work experience in accounting, business, and/or finance.
5+ years of leadership/supervisory experience. Demonstrated track record with building a strong team.
Proficiency with generally accepted accounting principles (GAAP) and non-profit accounting.
Experience overseeing Human Resources, and compliance with labor and personnel practices.
Mastery of office technology, including Google suite (Mail, Calendar, Docs, Sheets, Drive), MS Office suite (Word and Excel), Adobe Acrobat, videoconferencing (Zoom, Google Meet), and ability to learn new software and technology
Patient, personable and approachable attitude. Able to work with diverse people, build and maintain strong working relationships with both internal and external partners.
Able to develop and follow a prioritized plan of work, set and keep deadlines and work on multiple projects concurrently, and manage competing demands
Strong communication skills with the ability to write and speak effectively.
Optional but desired qualifications
Experience managing the maintenance and upkeep of a large-scale facility with multiple buildings.
Proficiency and expertise with fund accounting software and QuickBooks, preferably a certified user or eligible for certification, and/or other financial management software.
Experience working with Tribes or Native-led organizations
